Exchange rates up to date and under control

While updating exchange rates in SAP manually may seem like a routine and repetitive task, in practice it actually impacts a company’s critical financial operations, such as billing, reporting and accounting. The larger the scale of a company’s operations, especially in an international context, the greater the complexity and sensitivity of the process.

The level of complexity increases with the number of sources (different banks and currency services), the variety of file formats and data sources that need to be processed before being imported into the system, as well as the need to perform additional organization-specific operations (e.g., converting inverse rates or adjusting dates).

As a result, updating exchange rates in SAP manually becomes a complex process that is highly susceptible to errors—both those related to the rate import itself (e.g., skipped updates or incorrect files) and those resulting from the lack of automatic validation. This often leads to errors being detected only at an advanced stage of accounting or during audits.

All for One EasyExchangeRates, an SAP extension, enables the full automation of exchange rate updates in your system, reducing manual effort and the risk of errors. The solution is particularly well suited to companies operating internationally, where access to up-to-date and reliable exchange rates from multiple sources is essential.

The installation and configuration of All for One EasyExchangeRates are carried out with the support of All for One consultants, ensuring that the solution is tailored to the organization’s needs. Once up and running, the solution is ready to go. Additional exchange rate sources can be activated at a later stage, either with the support of All for One or by the company’s SAP users. The solution provides a user-friendly interface for configuring and testing new exchange rate data providers.

Once the scope and frequency of updates are defined, the solution automatically downloads and stores the appropriate exchange rates in SAP. SAP always uses up-to-date, error-free currency data, reducing manual effort and eliminating the risk of errors.

All for One EasyExchangeRates includes ready-made, preconfigured scenarios for the most popular banks and currency services. Adding new exchange rate data providers is clearly described in the online user documentation.

The solution is an off-the-shelf extension to the SAP standard that can be used immediately once imported into the system and configured. Software updates are provided as part of the maintenance service.

All for One EasyExchangeRates automatically retrieves current exchange rates from banks and currency services and stores them in SAP. The process runs in the background as a scheduled task and sends email notifications in the event of errors, enabling a quick response.

In the latest version, the product offers ready-to-use integrations with ECB, NBP and key foreign banks and services. Operation in S/4HANA systems is supported via the SAP Fiori application. Setup is quick and includes testing and scheduling of automated processes.

All for One EasyExchangeRates provides automatic, regular updates in SAP without the need for additional software (such as SAP Market Rates Management) or additional services (such as Refinitiv).

The solution provides ongoing notifications of errors related to the retrieval of exchange rates (e.g. unavailability of the system providing the data) and their recording in the SAP system (e.g. configuration changes). Each exchange rate import process is logged in detail, increasing the transparency and security of operations.

In addition, there is a KPI tile in SAP Fiori that shows the number of failed exchange rate updates over the past seven days. This makes it easier to constantly monitor the process, quickly identify problems and check the accuracy of data in SAP.

All for One EasyExchangeRates is already used by more than 50 customers. The new version of the solution is designed to work across various SAP versions, providing data from multiple sources. All for One EasyExchangeRates retrieves rate files published on banks’ or other providers’ websites and stores selected data in the exchange rate table in the SAP system. The solution integrates with SAP ECC/ERP, S/4HANA Cloud Private, S/4HANA Cloud Public, and S/4HANA on-premise. It includes ready-made configurations for retrieving exchange rates from the European Central Bank, the National Bank of Poland, and providers from many countries, as well as currency services (including XE and providers from England, the Czech Republic, Denmark, Norway, Romania, Switzerland, Sweden, and Hungary). New ones can be added within minutes.