SAP Procurement

Comprehensive SAP solutions for Procurement

From expense analysis and supplier selection to ordering, invoicing, and payment. All for One helps you select SAP solutions for your source-to-pay process, implement them, and integrate them with SAP S/4HANA or SAP ECC.

Challenges in the digitization of purchasing

In many companies, the procurement process operates through several parallel workflows. The result is similar: high costs, little oversight, and a lot of manual work.

Automating procurement processes in SAP streamlines these areas step by step. You don’t have to change everything at once.

Some orders are placed with suppliers via email or phone, bypassing catalogs and framework agreements.

Data is scattered across systems and departments, so it’s hard to determine exactly how much of what you’re buying and from whom.

Requests, approvals, and invoices are sent back and forth via email and spreadsheets, which slows down the process and increases the number of errors.

Without up-to-date information on suppliers, it is difficult to respond in a timely manner to financial problems, delays, or ESG requirements.

The source-to-pay process in SAP

Source-to-pay covers the entire procurement cycle, from expense analysis to invoice payment. Procure-to-pay is the operational part of this cycle: from requisition to payment.

Expenditure analysis

You know what, how much, and from whom you’re buying

Selecting a supplier

Requests for Proposals, Bids, Supplier Evaluation and Management

Agreement

Negotiations and contracts all in one place, with deadline reminders

Order

Requirement, Approval, and Order from the Catalog

Invoice and payment

Verification and posting of invoices, including those from KSeF

A separate track: external services and employees

Ordering a service or contractor, approving work hours, billing

Choose the SAP Procurement solution that's right for your business

The SAP Ariba procurement platform connects your procurement team with suppliers in a single network. It’s ideal when you have multiple suppliers, tenders, and complex approval workflows.

For companies that purchase a large volume of services or work with staffing agencies or B2B contractors, SAP Fieldglass is the recommended solution for managing service procurement and external workers—from identifying contractor needs to tracking their work.

SAP Ariba Purchasing optimization platform

SAP Fieldglass Procurement of services and management of external employees

Purchasing in SAP S/4HANA

In smaller organizations, operational procurement can be handled directly in SAP S/4HANA: purchase requisitions, purchase orders, goods receipts, and invoice verification—all within a single process that integrates with inventory and finance. This is a good starting point if you primarily purchase from regular suppliers and want to streamline the process before expanding it to include SAP Ariba.

SAP S/4HANA The latest ERP system - SAP Cloud ERP

All for One as an SAP partner for procurement

A team specializing in SAP procurement. Our team has many years of experience implementing SAP Ariba and SAP Fieldglass solutions at large enterprises in industries such as the fuel, food, and retail sectors.
Integration with your ERP. We integrate procurement solutions with SAP S/4HANA and SAP ECC so that orders, invoices, and supplier data are sent directly to the finance department.
One partner for everything from selection to maintenance. We advise you on choosing a solution, implement it, and provide support and system development after launch.

SAP Ariba, SAP Fieldglass. Procurement in SAP, now from All for One

Since September 2026, the Polish apsolut team has been operating as part of All for One Poland. The combination of both companies’ expertise significantly strengthens our offering in the areas of SAP Procurement and SAP Ariba. Together, we form one of the most experienced teams on the Polish market, ready to support clients in all aspects of the procurement process.

Learn more about the digitization of purchasing

A well-designed procurement process should simultaneously protect the budget, ensure competition, and give the business the time it needs to carry out the project.

Frequently asked questions about purchasing in SAP

Source-to-pay is the complete procurement process: spend analysis, supplier selection, contract, purchase order, invoice, and payment. In SAP, you can automate each of these stages, such as requests for quotes, approval workflows, ordering from catalogs, and invoice verification and posting. Most companies start with the stage that currently requires the most manual work.

Purchasing in SAP S/4HANA supports the operational process in the ERP system: requisitions, purchase orders, goods receipts, and invoices. SAP Ariba is a cloud platform that adds sourcing, contract and supplier management, and collaboration with suppliers via the SAP Business Network. Both solutions work together because SAP Ariba integrates with SAP S/4HANA and SAP ECC.

By reviewing the current process and spending data: where the most manual work occurs, which purchases bypass contracts, and which systems need to be integrated. Based on this, we select an initial area—such as catalog purchases or invoice processing—and develop the process in stages. We conduct this analysis during our consultation.

That is what SAP Fieldglass is for. The system handles requests for services or contractors, supplier selection, time approval, and invoice settlement. It also shows how much the company spends on external labor and with which suppliers.