All for One EasyPDF | All for One Poland

All for One EasyPDF

Sending invoices with SAP via PDF

All for One EasyPDF is an easy-to-run SAP add-on that enables electronic invoices to be sent to clients via email in a PDF format directly from the SAP system (ERP, S/4HANA).

All for One EasyPDF is a solution for companies that want to start sending electronic invoices, replacing paper invoices sent by traditional mail, within a short time and without a complex IT project.

The solution can be configured using standard SAP mechanisms so that it automatically connects to the documents of clients who agreed to receive invoices in an electronic form.

Emails with attached PDF files can be sent collectively at defined time intervals or individually, immediately after the invoice has been posted.

 

Key features and benefits

  • Fast and non-intrusive implementation – we don’t modify standard SAP programs
  • Use of standard output mechanisms
  • Flexibility to define the body and subject of an email (fields from the document can be included in the body and subject)
  • Configurable list of email recipients (e.g. an email message will be sent to several email addresses of the client with a cc to the account manager)
  • Email dispatch validation report (console)
  • Optional integration with the PDF document archive (e.g. by connecting ArchiveLink with SAP Httpcontent Server) allowing users to store files in the original form for the statutory period of time and, if necessary, to resend the document (duplicate).

Advanced e-invoicing for regular clients

All for One EasyPDF is ideally suited to the scenario in which e-invoices are sent to recipients with a low level of computerization or infrequently. On the other hand, we recommend using EDI scenarios for regular larger business clients, including retail chains.

Mass sharing of e-invoices on a portal

To make invoices available to thousands of B2B and / or B2C recipients at the same time based on the data from the ERP or CRM system or from a billing application, we recommend using a client portal.

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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: iod@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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