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All for One ZSMOPL

Integration of SAP and ZSMOPL compliant with pharmaceutical law

All for One Poland offers and develops a package of ready-made features for adapting the SAP system (ERP, S/4HANA) so as to enable the data transfer to the Integrated System for the Monitoring of Trade in Medicinal Products (ZSMOPL).

Pursuant to new provisions of the Pharmaceutical Law Act, the companies trading in medicinal products, foodstuffs intended for particular nutritional uses and medical devices will be obliged to submit to ZSMOPL, on a daily basis, the data on stock transfers and levels, planned deliveries and reported shortages. According to the current information from the Ministry of Health, this requirement will become effective probably no earlier than April 1, 2019. This means that the SAP system needs to be adjusted to transfer data to ZSMOPL.

In order to enable companies to adapt SAP on time and as quickly as possible, and taking into account the specified due date, a special team of industry-specific and logistics consultants as well as integration specialists has been working at SNP Poland since autumn 2016. The result of its work is the “SNP Integration of SAP and ZSMOPL" package, enriched and expanded on a regular basis, based on the information from the Ministry of Health, specifying the requirements regarding the content and structure of messages.

Capabilities of the “SNP integration of SAP and ZSMOPL” package:

  • automatic generation of the required messages in the SAP system, based on current transactional data, including the messages about deficiencies in access to medicinal products, planned deliveries, as well as each purchase and sales of products.
  • automatic data transfer to the ZSMOPL application in the form of XML files, as required by the Ministry of Health for the Integrated System for the Monitoring of Trade in Medicinal Products.

Elements of the “SNP integration of SAP and ZSMOPL” package:

  • a set of necessary dictionary data complementing the basic data required in individual messages,
  • a set of necessary operations/dictionaries identifying business events (including those in the SAP MM module) and appropriate organizational structures for the reporting entity,
  • a mechanism of collecting transactions registered (relevant for ZSMOPL) in the SAP system in dedicated tables, for purposes of individual ZSMOPL messages, along with verification of the completeness of their data for compliance with the requirements of the Ministry of Health,
  • preparation, creation and verification of XML messages (a message about turnover and stock levels, a message about deficiencies and a message about delivery planning),
  • e-transfer of messages to the central system of the Ministry of Health,
  • receipt and handling of any errors occurring after the transfer of individual XML messages.

We ask all companies using SAP that will be obliged to prepare and send messages to ZSMOPL to contact us now in order to prepare the organization for the new requirements on time.

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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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