All for One ECM

All for One ECM is a comprehensive and flexible platform that enables secure and cost-effective archiving of electronic documents, electronic document flow (workflow and business process management) as well as information resource management and case management.

Advantages

With ECM, scanning, electronic archiving and sharing of documents, workflow and business process management are effective, safe, and employee-friendly .

The platform is built on the low-code concept, which allows the implementation and development of new business scenarios without the involvement of IT specialists. All for One ECM is available in the cloud (private or public) or on-premise.

Scenarios

The solution supports the optimization of the management of various documents and processes, e.g.

supplier invoice flow
documents related to cooperation with business partners and customers (including contracts, purchase orders)
HR document flow (contracts with employees, associates): electronic personnel files
correspondence flow, complaints handling process
technical documentation (designs, schemes and maps of infrastructure), IT processes

Documents and processes under control. In integration with SAP.

One Enterprise Content Management platform. One central document repository. One solution for process automation and digitalization. In integration with SAP or other systems.

The REST API module built into All for One ECM enables the integration of the solution with OCR systems (e.g. ABBYY). This ensures:

automatic text recognition
automated digitization of documents
handling of large volumes of documents
mass scanning of documents

short time to deliver a working solution for business
possibility of implementing further business scenarios by the customer themselves
easy fitting into the existing IT environment (deployable on various operating systems and databases, including free of charge ones)
integration with any ERP, CRM, HR system or other systems (a ready-to-use All for One connector integrating All for One ECM with SAP systems)
integration with the scanning system and OCR

easy and intuitive use (available through a web browser)
quick search and immediate access to all necessary documents in accordance with authorizations (full text search in archived documents)
implementation of tasks in workflow processes at any place, without limitations
access from mobile devices (a smartphone, a tablet) for any mobile platform (IOS, Android, Windows)
multilingualism (available in English and Polish, easy implementation of other languages)

As a company with many years of experience in the development of IT solutions for demanding customers, we offer a full range of services needed to deploy, maintain and develop the ECM. This helps clearly assign responsibility for the implementation and maintenance of the ECM and all aspects of the project.

Preparation of implementation

business process analysis (identification of requirements, modeling, optimization)
consulting on the organization of an electronic archive

Implementation and development

implementation services along with training and data migration
integration with other systems, e.g. SAP ERP, HR, CRM
supply of scanning equipment and applications
providing a version for mobile devices
adding new dedicated functions
security auditing

Maintenance

delivery in the SaaS (Software as a Service) model in All for One Managed Cloud
solution administration
outsourcing and backup management
support — for administrators and/or users
maintenance (including improvements, new releases)

We provide two maintenance and licensing options:

SaaS – a dedicated installation in All for One Managed Cloud
On-premise – a dedicated installation on the customer’s hardware platform

As part of the SaaS installation, we provide:

access to the ECM based on individual SLA terms agreed with the customer and on periodical (monthly or quarterly) fee depending on the current number of users
state-of-the-art IT technologies (databases, operating systems, high-speed connections and managed virtual machines)
guaranteed security of production data, archival data and backup copies
no initial investment or technology development costs

an architecture that provides a high level of security (the possibility of dividing data by companies in the group, locations or departments; the possibility of creating a test and development installation in a single IT environment)
protection against unauthorized access. Safety of data storage and transmission.
an extensive authorization system that enables defining user permissions even to individual data
use of cryptography for the storage and transmission of data
an advanced control and audit system identifying who did what and when in an application

As a solution offered in the cloud, All for One ECM is ISO 27018 certified. The ISO 27018 certification is an independent guarantee of security and confidentiality of the customer data stored in the application. The ISO 27018 standard applies to such processes as the data backup maintenance and creation system, data encryption, management of modifications in applications, recording of users’ and administrators’ activities, management of users’ accounts and authorizations.

Document Management System – DMS
Documentation Management System
Business Process Management System
Workflow system
Content Management – an electronic document archive
Electronic document archiving
Document archiving and scanning

Higher organizational efficiency achieved through:

a shorter duration of processes, the flow of issues and documents
a clear assignment of responsibility for individual steps and decisions
access of authorized persons to documents from anywhere and at any time, regardless of where the paper documents are stored

An increased level of security (including meeting the GDPR requirements) through:

the system of permissions and authorizations that clearly defines the access to specific groups of documents and types of data
encrypting the e-documents stored and transmitted
maintaining an archive of documents in damage-resistant electronic version

Increasing the satisfaction and loyalty of business partners and customers through:

shortening and streamlining of issue handling while increasing the data security and protection

Reduction of costs through:

limiting the costs of storing paper documents
decreasing the workload needed to handle multiple processes
automating the processes and reducing the risk of operational errors

All for One ECM is a solution designed for SAP users by the company implementing SAP products. We provide an end-to-end solution: ECM platform, integration in SAP environment, implementation and maintenance services.

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Case studies

Testimonials

The implementation of ECM has allowed us to organize the flow of financial documents in our company. Now we have a complete and current knowledge of circulating invoices, which helps us plan costs and financial flows. All for One ECM provides full accountability throughout the whole business process.

Dorota Łukowska IT Manager Poli-Eco

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With ECM we have gained control over expenditure and we have standardized the organizational and financial aspects of the process. The activities related to checking the data correctness have gained a new dimension, the risk of the process of handling invoices has been significantly reduced.

Ewa Laskowska Senior Controller ROTR Spółdzielnia Mleczarska

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We were looking for tools that would optimize the costs of maintaining IT solutions related to billing documents, without compromising on the quality of customer service and the effectiveness of energy sales processes. ECM enabled us to find the golden mean between the value of the investment and software functionality. The 80/20 rule, i.e. 80% of the functionalities of the market-leading IT solutions for 20% of the price, has proved correct.

Artur Lech IT Department Head G.EN. Gaz Energia

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