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BeeOffice Schedule

Overview of employee activities

One glance and you know who is working on what project, who is on vacation or on business trip. Based on historical data, you will account for labor costs per project or client.

The Schedule in BeeOffice is a clear tool for employees’ activity management . It allows you to schedule tasks, view individual activities and  account for time spent on specific projects, activities or clients. It organizes your work.

How does it work?

Schedule – details of employee’s activity on a given day

Schedule entries can be confirmed by employees or accepted by managers (e.g. a project manager). Accepted entry cannot be modified further, to ‘freeze’ data for reporting.

Schedule – overview of team’s activity

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Find out more

5-10%

is the amount of our time spent on finding the location and dates of availability of our colleagues

  • Interactive table with activities of the employees in the specified period (past, current and planned)
  • Option to freely define the tasks (projects, clients) and group them to easily reflect various types of activities
  • Selecting the degree of detail in the time windows – planning work for days or hours (depending on the model for planning and settling work time applied in the team)
  • Intuitive filter allowing to select relevant persons and the time window to be shown in the table
  • Option to display and edit details of an individual activity directly from the table
  • Option to edit the basic information from the level of the schedule, and display detailed information on a selected task directly under the task
  • Ability to assign to individual tasks, projects, or clients such attributes as: person responsible, duration, Cost Center number, etc.
  • Automatic assignment of the time spend on tasks to indicated Cost Centers
  • Integration with Leaves module allows to easily check if a given person is working or on a leave. Additionally, the automated solution blocks leave requests if they conflict in time with activities already planned
  • Option to assign managers with rights to plan activities in their employees’ schedules
  • Irreplaceable in the holiday season – prior to approval of a leave request the manager has clear information on persons available to stand in as a replacement
  • The approval mechanism allows to block the ability to edit past periods, e.g. after work from a given period has been settled
  • Increased efficiency thanks to the effective planning and coordination of all activities
  • Ensuring comfort and reliable cooperation thanks to a coherent and up-to-date information on the activities planned, availability and unavailability of employees, leaves and medical leaves
  • Saving time thanks to precise and immediate information on the cost of work of the individual projects
  • Transparency and order in the teams’ activities
  • Improved quality of the time spent on leaves thanks to the commonly available information on leaves, provided in advance
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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: iod@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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