Purchasing | All for One Poland

BeeOffice Purchasing

Cost control thanks to purchase applications

How does it work?

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500

is the number of purchases (stationeries, administrative for employees’ own needs) made on average per month by a company with 100 office employees

  • Fining a purchase order electronically, without the need to send e-mails or file paper documents
  • Automatic forwarding of the request for approval to the relevant person – based on the organization structure
  • The manager is notified via e-mail of the purchase order awaiting for decision
  • Location, common for various types of requests (purchase orders, business tripsleaves) in which BeeOffice displays items requiring action
  • Option of filing purchase orders for other persons
  • Interface to accounting systems
  • At any time, the decision-maker sees the list of all purchase orders awaiting his/her decision
  • A full view of the historical and current purchase orders with option of displaying by persons requesting, organization structure elements or statuses
  • Simple information on the value of purchase orders for a given period or for a given team/person in PLN also for purchase orders entered in foreign currencies – automated calculation of currency rates
  • Purchase order for a license – to simplify the selection, pre-defined licenses available for ordering – based on licenses defined in IT license module
  • Option to add attachments with additional information
  • Export of information to Excel for further detailed analysis
  • Improving the efficiency of the process of handling purchase orders
  • Automated calculation of the purchase orders to PLN
  • Quick and easy display of the list of purchase orders awaiting approval
  • Easy access to historical data – quick information on the value of purchase orders in a given period
  • Reduced time of handling purchase orders – a single-click approval in BeeOffice
  • Approval of purchase orders for IT licenses included in the process
  • Pre-defined list of licenses ordering management of IT licenses in the company
  • Automated e-mail notification of new and pending purchase orders
  • Information on purchase orders displayed by various criteria
  • Supporting detailed analysis using data exported to Excel
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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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