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BeeOffice Cars

Company and private car settlements

Fueling, mileage, fuel cards. A database of information about company cars. Everything in BeeOffice.

The Cars module is a database of information about company cars. However, its main purpose is to enable automatic accounting for fuel used by them on the basis of information entered by employees into the business trip form!

In one place, you can enter and store information about the status of cars, their assignment to employees or additional characteristics and attributes.

How does it work?

All information on company fleet collected in one place…

Car records storing all relevant data

System will automatically notify about expiring insurance, or service date

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Find out more

1200/year

is the average number of company and private cars settlements done in a company with 50 cars used for business purposes

  • Management of assigning and handing over company cars to employees
  • Ability to save a number of information describing a given car
  • Automated sourcing of information on the amount of fuel consumed during a given business trip based on the fuel consumption information in the definition of the car and the mileage
  • Automatic calculation of the flat-rate (mileage) for the use of a private car for business purposes
  • Option for importing data on gas pump visits of company cars from fuel cards
  • Register of life history of a company car – history of handovers and transfers
  • Option of quick export to an external file of the list of cars including their attributes
  • At any moment you know in whose custody a company car is
  • On an on-going basis, from any locating with Internet access you can settle fuel for a company car
  • The list of cars in the company always shows the most current data
  • If you use fuel cards, data from card operators are imported to BeeOffice in a one step and are immediately available for settlement
  • Immediately after entering the data of a business trip, the employees know what flat-rate amount under use of a private car might be expected
  • The accounting department receives the data for settlement immediately after an employee enters, and his/her manager approves a business trip with settlements of trips made by car
  • The imported information on the fuel pump visits using fuel cards may immediately be sent to settlements of employees’ business trips
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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: iod@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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