Business trips | All for One Poland

BeeOffice Business trips

Planning and settlement of business trips handled online

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2 hours

is the average amount of working time (in total – from the employee who went on the business trip, the manager, and the accounting department) that is needed to settle one business trip

  • All formalities related to business trips may be handled on-line, from any location in the world
  • An employee independently enters all data related to a business trip, such as the business objective, destination, expenses, etc.
  • If it is required in your company, the request may be automatically sent to the manager, who approves the business trip.
  • After returning from the business trip, the employee completes the form with costs actually met, and may attach scanned invoices and other required files. Next, the request is sent again for approval of the relevant person(s)
  • The workflow process in BeeOffice may be aligned with the rules applicable in your company. For example, if the expenses of the business trip are approved by an employee other than the line manager, BeeOffice will forward the employee’s request to that relevant person
  • The business trip form also allows to assign a percentage of the costs of the business trip to relevant cost centers, e.g. projects
  • After required approvals, the form acts as the basis for returning the expenses of the business trip to the employee
  • BeeOffice ensures that the entire process complies with the regulations in place (amount of traveling allowance, etc.)
  • The paper documents are reduced to the necessary minimum. And those that are necessary (train tickets, invoices) are assigned a number aligned with the number of the request, thus ensuring that no document is lost
  • If your company also uses the Cars module, the cost of fuel is automatically assigned to a relevant car (private or company)
  • Improved efficiency and work comfort of persons who often go on business trips (employees and managers) – now you do not need to visit the office to file or approve a request
  • Time saving across the company – it is a self-service process, with no involvement of persons from administration
  • Significant improvement in settling the work time between the individual cost centers – done automatically at filling the request
  • Managing business trips is made transparent and user-friendly thanks to reduction in error-generating paperwork and introducing a clear-cut process
  • Cost saving through rational decisions from managers, up-to-date and with full information available
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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: dpo.pl@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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