All for One Pay Gap Kit
Alignment of SAP with requirements of EU directive
on pay equity and transparency
According to the EU Directive on Pay Equity and Transparency, member states are obliged to implement by June 7, 2026 relevant legislation aimed at eliminating wage discrimination based on gender (the so-called pay gap). For Polish employers, this will mean ensuring transparent salary structures, based on precise criteria for valuing work, and allowing employees easy access to a range of salary information, starting from the recruitment stage. In addition, employers with 100 or more employees will make regular reports to the monitoring body, and heavy sanctions are foreseen for unjustified exceeding of the 5% pay gap.
For employers using HR and payroll systems from SAP(SAP HCM/HR, SuccessFactors), this means that the systems need to be prepared in such a way that relevant data can be collected (the first reports for employers with 250 or more employees will be for 2026 data) and then reports can be prepared and sent to the monitoring body and relevant information can be provided to employees.
All for One Poland is supporting its clients in developing an equal pay standard, preparing data to enable ongoing monitoring and reporting of the pay gap, and defining criteria to justify possible exceedance of the 5% limits. We are also working on an add-on to SAP that will allow companies to adapt their SAP HR and payroll systems to meet their reporting obligations in this regard.
Your SAP ready for the legal requirements of the Pay Gap directive
Wage gap reporting requires the implementation of an entire system for collecting and sharing data, organizing and segmenting jobs, and most importantly, valuing work and implementing systems that count the wage gap.
Companies that handle their HR and payroll processes in SAP solutions should prepare their systems for the new reporting requirements as soon as possible. This means making changes at both the technical and business levels. Companies should make sure that HR and payroll data is complete, consistent and ready for presentation in the required format.
For HR and payroll systems from SAP (SAP HCM/HR, SuccessFactors), All for One Poland is preparing an add-on that will support the preparation of the report required by the directive and its submission to the relevant monitoring authority. Our service will include the add-on to SAP HR/SuccessFactors, its implementation and configuration, as well as business consulting to support the company in preparing the parameters and criteria for the report.
Take the first step: Pay Gap Kit Readiness Check
Before wage gap reporting becomes mandatory, it’s a good idea to take the one step that saves the most nerves later on: get your salary counting methodology in order and see if you can compare “apples to apples" in your organization.
All for One offers a short Pay Gap Readiness Check of HR systems from SAP (SAP HCM, SuccessFactors), which combines analysis of bill requirements with payroll practice:
- Inventory of salary and benefit components: what is “basic salary", what is “supplemental/variable" and what is “other employment benefit".
- Data readiness for the implementation of the All for One Pay Gap Kit: indication of what data and attributes need to be prepared, completed or standardized (including position/role → category mapping, job value elements, completeness of payroll and benefit components, working hours/FTE, absenteeism, and consistent rules for assigning payments to periods).