IT licenses | All for One Poland

BeeOffice IT licenses

Software registry in the organization

The list of owned licenses, historical data about purchases, issues and returns. It is easier to take care of software legality and… save on license purchases.

How many software licenses do we have in our company? When did we buy each one and who uses them? Here you will also receive printouts of internal documents related to the issue and return of licenses and full information on their history – you can rest assured that in case of an audit you will know everything about individual IT licenses at once!

The IT Licenses module in BeeOffice is a simple solution to your software license management problems. You define a list of available licenses, record purchases, issues and returns, and as a result,  you can check at any time who has a given license, who issued it and how many and what types of IT licenses you have in your company. When you hire a new employee, it’s easy to assess whether you need to make new license purchases to equip their workstation, or whether you can use licenses already purchased, received through a partnership or assigned to a computer. By defining a license once, you also have it available in the Requisitions module.

How does it work?


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is the average number of IT software licenses held by a company with 100 workstations

  • Quick and easy definition of new IT licenses
  • Availability of the list of licenses in purchase orders for licenses
  • Immediate display of the status of licenses in the organization – type, and number of handed over and available ones
  • Registering purchases, handovers and withdrawals of licenses
  • Document printouts for individual operations
  • Various types of licenses available: purchased, own, assigned to a PC
  • Readily available, integrated information on the numbers and types of licenses in your organization
  • Easily check which IT licenses were handed over to a selected employee
  • Licenses handed over to an employee are automatically assigned to him/her and are displayed in the definition of the employee
  • Order and standardize the process of license management in the company
  • Simple method, using printed certificates, of approving the use of specified software by employees
  • In case of a control of software’s legality, you have readily available information the current number of software licenses held
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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor:
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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