Employees and structure | All for One Poland

BeeOffice Employees and structure

Company who is who

Corporate who’s who: a list of employees, their photos, phone and room numbers. Your structure in the form of a clear tree. You know who is who and who reports to whom.

Corporate who’s who: a list of employees, their photos, phone and room numbers. Your structure in the form of a clear tree. You know who is who and who reports to whom.

The Employees and Structure module has a dual role. On the one hand, it is a kernel of the application necessary to run the rest of the BeeOffice modules (since information about employees and relationships between them is stored there). On the other hand, it is a functionality that itself is very useful in an organization.

The module is a corporate who’s who: a reflection of your organizational structure and a set of information about the people who make it up. Each employee is assigned here a position, roles, and information such as phone or room numbers. Each position has an employee assigned to it. So that you always know who is who, who reports to whom and how to contact them.

How does it work?


Find out more

2 hours/week

is the amount of time an employee of a large company spends identifying and reaching people relevant for their business in a company

  • Organization structure in the form of a tree diagram, editable and interactive
  • Options for searching assignment of employees to teams and positions in the structure
  • Alphabetic list with basic information on all employees shown in one, clear table
  • Option of sorting data displayed in the list of employees and search by name or job position, or their fragment as well as by defined tags
  • Option to display and edit detailed data of a selected employee directly from the table
  • Display of the location of a given employee in the company structure
  • Option to store in one place many important information on the individual employees, e.g. location, telephone number, equipment assigned, IT licenses used, HR data, attachments, etc.
  • Relevant data available for display or editing only for authorized persons
  • To better reflect the company structure, option of assigning customized names to positions, departments, etc.
  • Easy data export to Excel
  • Option to define any number of additional user features – shown as color labels with an option to filter and search employees by them
  • Ability to develop an interface to other systems (e.g. ERP, HR, FK) existing in the company
  • Saving time previously used to search for persons and their contact information
  • Improved convenience of work for managers and their employees thanks to the clarity of the structure and reporting lines
  • Reduced impression of anonymity in large companies – the employees can easily check “who is who” and what they look like
  • Increased motivation and involvement – thanks to a better understanding of one’s place and role in the organization
  • Improved rationality of HR decisions – thanks to easily available, precise and up-to-date information
  • Quick search of the list of employees using properties assigned independently (employee tags)

Case study

Read case study of Raiffeisen Bank International.

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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: iod@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

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